Created on: 28 Sep 2026
Union appointed Safety Representatives have specific rights and responsibilities under the Health and Safety at Work Act 1974 and the Safety Representatives and Safety Committees Regulations 1977.
Arguably the most important duty is to carry out workplace health and safety inspections. These inspections help identify potential hazards, ensure compliance with health and safety regulations, and promote a culture of safety within the organisation.
Conducting Inspections
Safety representatives are entitled to inspect the workplace at least every three months or more frequently if there are significant changes in working conditions or new information on hazards.
Investigating Incidents
They can carry out inspections following notifiable accidents, dangerous occurrences, or diseases to identify causes and recommend preventive measures.
Consultation and Reporting
Safety representatives should consult with members gather feedback, and report their findings to the employer.
Providing Resources
Employers must provide the necessary resources and support for safety representatives to carry out inspections effectively. This includes access to relevant documents, equipment, and facilities.
Responding to Findings
Employers must take appropriate follow-up actions based on the findings of inspections. This involves addressing identified hazards, implementing corrective measures, and communicating the actions taken to the workforce.
Training and Information
Employers should ensure that all employees are informed about the inspection process and trained in recognising and reporting hazards.
Safety Tours
General inspections of the workplace to identify obvious hazards and ensure that safety measures are in place.
Safety Sampling
Systematic sampling of specific activities, processes, or areas that may pose a higher risk.
Safety Surveys
Detailed inspections focusing on high-risk activities, processes, or areas.
Incident Inspections
Inspections carried out after an accident, injury, or near miss to understand the cause and prevent recurrence.
Collaborative Approach
Employers and safety representatives should work together during inspections to foster a cooperative and proactive safety culture.
Documentation
Keeping detailed records of inspections, findings, and actions taken is essential for continuous improvement and compliance.
Continuous Improvement
Regularly reviewing and updating inspection processes and safety measures ensures that the workplace remains safe and compliant with regulations.